Program Assistant Ref

Centre for Infectious Disease Research - Location: Lusaka, Lusaka Province, Zambia, Lusaka

Job closed

Contract

Contract type
Permanent
Application deadline
15/03/2019

Description
Assessment test required

Position
Program Assistant Ref
Vacancies
1
Description

Program Assistant Ref No. PA/PD/14/01/19

Reports to the Program Coordinator. The incumbent will provide administrative and financial support required by the respective teams, act as administrative/logistical liaison between the teams, finance and procurement departments.

Main duties

  • Provides dynamic and proactive administrative support to the Provincial Coordinator, respective program managers, District, Facility and Community Team members.
  • Liaises with all team members to coordinate requests of activity funds according to draw down schedule and according to approved budget.
  • Processes and submits all expense requests as per the stipulated submission procedures as well as follow up the process proactively.
  • Manages accurately office petty cash, prepare receipts and expenditure statements for submission to Finance and ensure timely retirements of activity funds.
  • Facilitates procurement and availability of all required office supplies
  • Compiles and tracks program expenses and provide regular updates
  • Maintains an actives log system on all logistics orders and deliveries
  • Maintains a good hard & soft copy filing system on all program correspondence and other documentation.
  • Coordinates travel plans of the teams and help to plan/organize travel arrangements accordingly, with good communication of all parties involved
  • Coordinates transport routing and drivers in line with CIDRZ transport policies
  • Follows-up with other staff on program matters requiring timely decisions and actions
  • Manages and organizes program events such as: trainings, meetings, retreats, team building activities, etc.
  • Schedules and prepares for meetings and take minutes as requested

Qualifications

  • Diploma in Business Administration or relevant equivalent
    At least 3 years’ relevant work experience working in an office environment and program support
  • Ability to understand and utilize systems (e.g. ERP System)
    Organizational Skills
  • Proven competency in MS Office, Internet, MS-PowerPoint and related systems
  • Excellent interpersonal and intercultural communication skills
  • Accurate and attentive to detail
  • Ability to work under pressure and meet deadlines
  • A commitment to team work and ability to work individually

Requirements

Min education
Primary school
Required experience
4 Years
Nationality
Not defined
Languages
Not defined
Skills
Not defined
Prerequisites

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