Bookkeeper / Office Manager

Cultivating New Frontiers in Agriculture - Chipata, Eastern

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Bookkeeper / Office Manager

Cultivating New Frontiers in Agriculture (CNFA) is an international agricultural development organization, with headquarters offces in Washington DC, specializing in designing and implementing sustainable, market-led agricultural initiatives. CNFA builds strong local and global partnerships, incorporates innovative approaches into programs, and fosters inclusive development to offer enhanced opportunities to under-served groups. Since 1985, CNFA has managed over $580 million in donor-funded agriculture development programs and worked in 43 countries across the world in Africa, Eastern Europe, Latin America and the Caribbean, the Middle East, and South and Central Asia.

CNFA has worked in Southern Africa since 2002 and has completed various programs in the areas of agriculture input supply, rural marketing systems, soil fertility, agriculture finance, extension and organization development in Malawi, Mozambique, Zimbabwe and Angola.

CNFA has been an implementer of the Farmer-to- Farmer (F2F) Program in Malawi, Mozambique and
Angola since 2008, with funding from the United States Agency for International Development (USAID), The primary goal of the F2F program is to generate rapid, sustained economic growth in the
agricultural sector. This is accomplished through technical assistance provided by short-term  volunteer consultants from the United States- many with decades of agribusiness experience, and highly
trained local staff.

In the next iteration of F2F (2018-2023), CN FA will build on the successes of current projects in Malawi
and Mozambique and expand programming to Zambia and Zimbabwe. CNFA will focus on the horticulture and legumes value chains in all four core countries, with the third country project in
Zambia being aquaculture.

CNFA now invites suitably qualified persons to fill the following positions, to be based in Chipata, Zambia:


Position Summary: The Bookkeeper/Office Manager assists the country director with all administrative and accounting aspects of program implementation.

Specific Duties and Responsibilities

  • Oversee basic bank transfers, office accounting, and procurement procedures;
  • Prepare monthly expense reports to be sent to home office;
  • Manage volunteer and stafftravel expenses;
  • Ensure compliance of project expenditures, including personnel costs, administrative
    expenses, and operating costs with USAID regulations and Malawian law;
  • Maintain necessary documentation and reporting in accordance with USAID and CNFA guidelines;
  • Coordinate travel logistics for CNFA staff, F2F volunteers, and other visitors.
  • Ensure office is kept clean and in an orderly condition, manage the flow of visitors to office locations, and maintain stock of office supplies and equipment;
  • Other administrative duties as required by the country director

Minimum qualifications include

  • Diploma in a related field with 5+ years of relevant experience
  • Minimum of 5 years accounting or finance experience with USAID funded or donor funded projects required
  • Computer literate; excellent proficiency in Excel required.
  • Applied experience with a computerized accounting system.
  • Effective negotiation skills
  • Excellent written and oral communication;
  • Experience working with foreign currency transactions.
  • Strong administrative and communication skills;
  • Excellent written and verbal English language skills
  • Fluency in English required, and Chichewa or Nvanja is desired
  • Ability to work independently and in teams; take initiative and follow through on outstanding issues.
  • Pro-active in anticipating work requirements and problem solving.
  • Multitasker, with strong organisational skills including being able to assist with logistics and other project related admin tasks


Min education
Primary school
Required experience
4 Years
Not defined
Not defined
Not defined



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