Direct Labour Controller at G4S

The key purpose of the role is workforce capacity management which entails the dynamic and strategic management of future labour capacity requirements. The role will be required to:

• • Interact with Operations, Sales and Human Resources departments to plan for future capacity requirements;
  • Streamline business processes between various departments to facilitate the production of coherent management information relating to direct labour;
  • Review and analyse direct costs, with specific focus on direct labour cost by applying analysis and critical thinking to identify cost savings opportunities;
  • Provide cost information to assist management with the calculation of costs for tenders and quotes.

Role Responsibility

KEY PERFORMANCE AREAS

KPA

PERFORMANCE STANDARDS

• Headcount Management


• Strategic planning of headcount requirement: interact with Operations, Sales and Human Resources departments to identify future capacity requirements


• Analysing actual headcount in relation to required headcount and deriving action plans for headcount management


• Specifically where surplus of shortages in manpower has been identified, communicate to Human Resources to enable them to start retrenchment or recruitment processes when necessary

• Process Improvement


• Strategic planning of headcount requirement: interact with Operations, Sales and Human Resources departments to identify future capacity requirements


• Analysing actual headcount in relation to required headcount and deriving action plans for headcount management


• Specifically where surplus of shortages in manpower has been identified, communicate to Human Resources to enable them to start retrenchment or recruitment processes when necessary

• Labour Cost Management


• Calculating the optimal wage cost for the business


• Performing a monthly wage cost analysis to identify reasons for variances between optimal and actual cost


• Distributing wage cost analysis to Operations, Sales, Finance and Human Resources


• Deriving action plans for wage cost management


• Communicating plans to various stakeholders and tracking the implementation of these plans and actions


• Updating ‘live’ wage models to always be able to compare optimal wages with budget & actual


• Scheduling of leave for direct labour force in accordance with available leave balances

• Quotations and Costing


• Maintaining and providing cost information to the Sales and Commercial departments for use in bids and quotes.

• Price Increases


• Providing cost information to the sales teams for PI calculations


• Assisting with calculation of optimal price increases (PIs)

• Commercial Customer Files


• Create, update and manage physical customer files with contracts, contract schedules, important correspondence, costings, quotations, etc.


• Maintenance and distribution of the contract register for all service lines

• Uploading of financial data at month end


• Uploading financial packs relating to direct labour information only

• Triangle Balancing


• Responsible for the production of the monthly reconciliation of accounts receivable, operations (EasyRoster) and payroll (triangle balancing) to meet GFC standards

• Assist with budget and forecast process


• Compare actual results to budget / forecast for direct labour costs and identify reasons for variances


• Provide budget input for direct labour costs

• Others


• Assistance with bid costing & mobilization cost tracking


• Assistance with business plans and models

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  • Health and Safety
  
  
  • Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
  
  
  • Participate in safety forums created by company for example safety meetings and safety talks
  
  
  • Report all safety incidents to the relevant people
  
  
  • Discuss all safety incidents
  
  
  • Follow-up on any activities assigned through safety meeting/committee/representative/management
  
  
  • Attend safety education and refresher programs
  
  
  • Comply with safety policies and procedures at workplace
  
  
  • Distribute safety information as and when required
  
  
  • Wear protective clothing all the time
  
  
  
  

Minimum Requirements

The Ideal Candidate:

Qualification

Experience

Skills and Attributes

• Minimum of Bachelor of Science in Finance / Cost Accounting / Management Accounting


• Membership with ZICA


• Must be a Zambian Citizen

• 2 to 5 years financial management and/or cost accounting experience would be deemed suitable for the level of the position


• Knowledge of Financial principles and practices


• Knowledge of financial controls and audit standards


• Deep understanding of accounting and ERP systems


• Knowledge of how to perform reconciliations


• Knowledge and/or understanding of different costing principles


• Working knowledge around direct labour management preferred

• MS Office Computer skills (Excel Advanced)


• Analytical skills


• Working with complexity and large volumes of data


• Planning and Coordination


• Managing conflict


• Delivering efficiency


• Delivering performance


• Managing professionally


• Time management


• Awareness of the market environment


• Acting professionally


• Driving change


• Leading people


• Customer thinking


• Collaborating and coo-operating


• Working across function

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