National Labour Controller (Zambezi) - G4S Secure Solutions - South Africa

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction:

National Labour Controller

G4S Secure Solutions (SA), a leading global integrated security solutions company, has a vacancy for a National Labour Controller, based at our offices in Zambezi.

Reporting to the GM: Finance, the National Labour Controller provides an effective administrative service in relation to easy roster reports and system maintenance.

The successful incumbent is a self starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which Labour Controlling plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

Role Responsibility:

Efficient and effective generation of reports from a variety of databases.

• Regular report generation in line with weekly and monthly deadlines.
• Ad-hoc reports from multiple databases, as required

Analysis of time and attendance, wage records and payroll data

• Analysing and comparing data on a variety of reports, designed to highlight labour inefficiencies and errors.
• Comparing easy roster reports over periods of time, tracking trends and generating statistics.
• Communicating results of analysis to relevant management
• Manage decentralized control of contract registers and wage Models
• Ensure the decentralized loading of sundry services onto the rostering system
• Maintain control of wage rules and shift patterns within approved parameters
• Analyse and interpret labour management trends
• Propose recommendations on modifications and controls to management as appropriate
• Implement recommendations and monitor effectiveness
• Ensure compliance to local statutory employment terms in time and attendance system
• Plan, implement and monitor labour training and workshops
• Develop and implement KPI reports as per the G4S Way
• Assist in conducting monthly reviews of wage cost and performance per region with Operations Director and GM Finance
• Report on all discrepancies

Compliance with policy and procedure in relation to easy roster

• Understanding and complying with relevant procedures and policies
• Maintain administrative reports related to ER database access and administration
• Auditing regional easy roster departments on compliance
• Initiating training on procedure and easy roster for new and existing ER administrators

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/ region/ national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/ committee/ representative/ management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

The Ideal Candidate:

Minimum Requirements:

Qualification and Experience

• Grade 12 (B. Com preferable)
• Easy Roster training
• Knowledge of Analytical and Statistical procedures and models
• Advanced Excel

Core Functions

1. Identify exception that have a negative cost impact or are lost savings through analysis of:

a. Rosters – ensuring optimal rostering in line with contract requirements on shift and grade coverage

b. Weekly Roster changes driving optimal labour

c. Daily Capturing Accuracy and completeness

2. Notify management of the above

3. Track Action

4. Escalate failures to take action to senior management

WE DO NOT WANT ANOTHER REPORT WRITER. WE WANT A DO-ER WHO GETS THINGS DONE!

Ancillary Functions

5. Oversee that weekly time sheet approvals are done

6. Review with finance team dummy reports

7. Involvement in pay queries

a. Analysis

b. Processing

c. Driving Corrective Action

8. Involvement in Triangle balancing

9. Monthly assessment per site of actual vs schedule vs budget wage costs for SPA (suppliments point 1 above)

Knowledge

Knowledge of Easy Roster

Knowledge of company policies and procedures

Knowledge of wage and labour management procedures

Skills

MS Office Computer skills

Acting professionally

Communication (written and verbal)

Supporting and working with others

Delivering objectives

Analytical

Attributes

Delivering great customer service

Sharing and cooperating

Dealing with changing circumstances

Understanding the organisational environment

Attention to detail

Work under pressure

Drives continuous improvement

About the Company:

About The Company

G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 125 countries and 657,000 employees.

G4S operates in over 25 countries in Africa and employs over 105 000 people on the continent. At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce.

G4S is an organisation which is defined by its values, which are:

• We act with Integrity and Respect - Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.
• We are passionate about Safety, Security and Service Excellence - We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.
• We achieve this through Innovation and Teamwork - We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.

For more information on G4S, please visit: www.g4s.com

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