Administrative Assistant at Garner Zambia Limited

Job reference n°: LSZM1261

Sector: Distribution & FMCG – Zambia – Southern Africa

Function: Administration / Support / Secretarial

Job description:

The Administrative Secretary/Assistant will be responsible for providing high-level administrative support for the company and performing a wide variety of clerical functions as well as other related duties as required.

He/She will report to the Sales and Marketing Manager.

The position is based in Lusaka, Zambia.

Responsibilities:

The responsibilities for this office shall include but is not limited to the following:

• Produce correspondence and documents and maintain presentations, records, spreadsheets and databases
• Screen incoming telephone calls in order to provide assistance or refer call to appropriate staff member
• Maintaining and updating simple books of accounts
• Provides clerical and procedural support as needed
• Scheduling appointments and meetings
• Review and proofread a variety of information to ensure accuracy of information, consistency with administrative policy and grammatical correctness
• Establish, update and maintains manual filing systems and computer software programs to track information
• Prepares typed copy from written or oral information in order to produce error free documents
• Be a cheerful representative of the company and relay a helpful and accommodating environment

Qualifications and Experience:

• OND/HND in Business, Administration, Accounts, Economics or any other management related course
• At least 2 years experience in a similar role
• Must be fluent in English – both written and spoken
• Some bookkeeping knowledge and familiarity with Pastel (Partner) would be an advantage
• Should be good with figures
• Reliable, fast learner and can use own initiative when required
• High proficiency in MS Office applications
• Must be familiar with Internet and web- based applications
• Meticulous/ Accurate/ Able to work under pressure

JOB REQUIREMENTS

MIN REQUIRED EXPERIENCE:

1-2 year(s)

MIN QUALIFICATION:

Not Specified

DESIRED COURSES:

Not Specified