Accounts Assistant at Habitat for Humanity Zambia

Job Title: Accounts Assistant *1

Department: Finance
Job Location: Lusaka
Reports to: Finance Manager

Responsible for: Sun Ledger entry, account reconciliations & Retail Lending management

Performance review after 3 months

This position is accountable for ledger entries and reconciliations, as well as for tracking the contents of accounts and developing portions of the financial statements.

PRINCIPAL ACCOUNTABILITIES:

Key areas of responsibility

Financial Management and reporting

• Maintain all accounting files in an orderly and systematic manner, attaching all necessary support documents
• Support in processing payment vouchers and proper recording of accounting information for transactional processing
• Support Global Village Coordinators in reconciling the Global Village teams in-country costs for onward submission to the sending countries
• Support input of financial transactions in Sun Systems
• Follow ups from staff on unretired business imprest
• Work with staff to track costs for projects and trips undertaken
• Support reconciliation of all accounts in the general ledger on a monthly basis
• Support the reporting process to ensure reports are produced in a timely manner
• Work with finance staff to support external auditors during project and annual organizational audits
• Support and guide project staff to correctly use accounting codes on project and travel requests
• To be able to identify and correct errors by journal entry inputs
• Ensure that all information is properly labelled and filed
• Transmit, receive and distribute correspondence between Lusaka and field Offices

Mortgage reconciliations and reporting

• Work with appointed affiliate committee loan collectors to update records of homeowners and issue receipts
• Post receipts in LTS and reconcile to Sun Systems
• Generate quarterly and monthly MEMO reports
• Validate community loan collections and advise on potentials threats arising
• Initiate and advise when to undertake house lockup exercises

Other related duties as assigned by the Supervisor

Knowledge (Education & Related Experience):

• BSc in Accounting, Finance or Economics with finance
• CA/ZICA qualification
• ACCA level II qualification
• Experience in administrative duties and data entry.
• Computer literate (MS Office and MS Outlook).
• Good communication skills.
• Independent worker and team player.
• Able to work under fast pace environment and perform OT when required.
• Willing to learn attitude.
• A Clean driving Licence

Work Experience

• 3 years traceable work experience
• Work experience in an NGO environment will be an added advantage

Skills (Special Training or Competence):

• Commitment to excellence
• Displays professionalism, integrity and high ethical standards
• Attention to detail preciseness and accuracy
• Results oriented
• Attention to deadlines
• Builds trust and respect by displaying credible behaviours
• Innovative

Selection Process:

Applicants will initially be evaluated based on documentation submitted with applications. Applicants must submit all requested documentations for them to be considered.

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