Procurement Officer

Maamba Collieries Limited (MCL) is jointly owned by Nava Bharat Singapore Pte. Limited and ZCCM-IH plc. The Company owns and operates a large scale coal mine and a 300 Mega Watt Coal fired Power Plant to cater for the growing demand for Power in Zambia. The Company seeks to employ an experienced and qualified professional to take up the position of-

Procurement Officer

Reports To: Procurement Manager

Purpose of the Role:

Responsible for efficient procurement of goods and services for MCL at right price, right quality and on time and ensure value addition to the procurement process.

Key Responsibilities

• Undertake preparation of Quotations and Purchase Orders in SAP; and
• Attend review meetings, negotiations and communicate to vendors on MCL requirements.
• Review requisitions for completeness and accuracy and follow up on discrepancies with the initiating departments.
• Review quotations obtained, with user department.
• Source new markets – internal and external.
• Negotiate with suppliers to obtain best prices, services and suitable “Incoterms” for MCL.
• Draft contract letters to vendors and ensure vendor’s registration documents are duly filled and updated.
• Draft letters of termination of contract.
• Follow up on quotation approvals and prepare purchase orders in SAP and direct it to suppliers.
• Ensure that goods purchased are to specification in terms of quality, quantity and delivery.
• Investigate receipting and invoice queries and liaise with departmental contracts to ensure timely resolution of queries
• Import, Export, Custom clearance of consignments
• Freight cost settlement.

Qualifications and skills:

• Grade 12 Certificate;
• Graduate Diploma in Purchasing and Supply;
• Bachelor’s degree in Mechanical or Electrical Engineering will be an added advantage;
• Member of Zambia Institution of Purchasing and Supply.
• Approx. 9 years’ relevant experience in handling a Procurement role in mining or production sector.
• Experienced user of software packages, including MS office (Word, Excel, PowerPoint) and SAP.
• Basic understanding of “Source to Pay” cycle of SAP.

Knowledge

• Procurement procedure, policy and Procurement Act.
• Knowledge of Import Export procedure of Zambia.
• Basic knowledge of Costing

Location:  Maamba, Southern Province, Zambia

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