CoE Manager & Deputy Director
Ministry of Health - Location: Lusaka, Lusaka Province, Zambia, Lusaka
The Ministry of Health (MoH) seeks to recruit suitably qualified and experienced person to be appointed as CoE Manager under the World Bank supported Southern Africa Tuberculosis and Health Systems Support Project. The position will be based in Kitwe, at the Occupational Health and Safety Institute.
The International Development Association (IDA) has provided funding towards the implementation of the Southern African Tuberculosis and Health Systems Support Regional Project involving four Countries (Lesotho, Malawi, Mozambique and Zambia). The overall objectives of the project are to: (i) improve coverage and quality of TB control and occupational lung disease services in targeted geographic areas of the participating countries; and (ii) strengthen regional capacity to manage the burden of TB and occupational diseases. The project supports efforts to address the regional dimension of the TB epidemic while strengthening critical dimensions in the health system. The project has three mutually reinforcing components which are: (i) Innovative Prevention, Detection and Treatment of TB; (ii) Regional Capacity for Disease Surveillance, and Diagnostics and Management of TB and Occupational Lung Diseases; (iii) Regional Learning and Innovation, and Project Management.
Each project country is tasked to create a Center of Excellence of which Zambia is creating a Center of Excellence in Occupational Health and Safety. In this regard Zambia intends to transform the Occupational Health and Safety Institute (OHSI) and its implementing partners namely the Mine Safety Department (MSD) and Workers’ Compensation Fund Control Board under the Ministry of Labour and Social Security into a Center of Excellence through implementation of various activities which include physical infrastructure rehabilitations, modernizing the equipment for both primary prevention and secondary surveillance and detection of Silicosis and TB, staff recruitment and development, creation of an integrated electronic data management system.
1. CoE MANAGER (1)
Reports to: 1. SATBHSS Project Coordinator (Headquarters) and
2. Deputy Director-OHSI for Administrative matters
Location: Occupation Health and Safety Institute, KITWE
The Program Manager will be responsible to ensure that all the components of the COE in OHS as outlined in the Project Appraisal Document (PAD) are well coordinated and activities implemented in a timely manner; and working closely with the Country Project Coordinator and his team to prepare comprehensive action plans, including resources, timeframes and budgets for the activities of the CoE and perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
Duties and Responsibilities
- Coordinate the CoE management activities, resources, equipment and information among the three stated implementing agencies.
- Liaise with clients and implementing agencies to identify and define requirements, scope and objectives
- Assign tasks to internal teams and assist with schedule management
Participate in the budget preparation for the COE activities
- Analyze risks and opportunities and make recommendations to the project management team.
- Oversee procurement management at the CoE
- Monitor project implementation progress and handle any issues that arise
- Act as the point of contact and communicate COE project status to all implementing agencies
- Work with the Project Implementation Unit(PIU) and the implementing agencies to eliminate blockers
- Create and maintain comprehensive project documentation, plans and reports
- Ensure standards and requirements are met through conducting quality assurance tests
- In consultation with implementing agencies, operationalize the required coordination among them in order to smoothen the conduct of Occupational Health and Safety regulatory activities.
- Lead in the establishment and coordination of the CoE technical team of different stakeholders
- Coordinate the conduct of Operational Research and implementation of research findings and recommendations by the CoE
Qualifications and Experience
- Full Grade 12 School Certificate with five O level credits including English and Mathematics
- Degree in Project Management, Public Administration, Development Studies, Business Administration or related Field
- Master’s degree in Public Administration, Business Administration, Project Management, Public Health, Health Economics, Occupation Health or Epidemiology is an added advantage.
- Proven work experience of at least 4 years at Management Level or similar role
- Experience in Project Management, from conception to delivery
- An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Familiarity with risk management and quality assurance control
- Strong working knowledge of Microsoft Project and Microsoft Planner
- Hands-on experience with project management tools (e.g. Base camp or Trello)
- Must have a fair knowledge of the operations of the Zambian Occupational Health and Safety Regulatory System.
- Experience working in the Health sector in Zambia or a similar setting in Sub-Saharan Africa.
- Experience managing a multidisciplinary team
- Excellent oral and written communication skills
- Computer literate, particularly in MS Word and Excel