Personal Assistant to the Director General at National Health Insurance Management Authority

The National Health Insurance Management Authority (NHIMA) is a body corporate established under the National Health Insurance Act No 2 of 2018. The Act’s primary mandate is to provide for sound financing for the national health system in order to provide universal access to quality insured health services to all Zambians.

In fulfilling this mandate, the Authority now requires the services of;

Personal Assistant to the Director General

Principal Accountabilities:

The role will be attached to the Office of the Director General with the primary accountability of providing administrative and clerical support to the Director General. The role will act as the first point of contact for the Director General’s office and must therefore be able to communicate effectively with all stake holders.

Primary Responsibilities;

• To manage the Diary for the Director General;
• To type, compile, prepare reports, presentations and manage all other correspondences;
• To answer and manage phone and other contact calls;
• To take notes in meetings and write minutes;
• To organise events;
• To arranging travel, transport and itineraries;
• To file documents for the office;
• To manage all equipment and stationery;
• To act as the first point of contact with visitors and other stake holders;
• To manage all mail addressed to the Director General;
• To prepare Boardrooms for meetings; and
• To perform various ad-hoc requests related to the office as may be required from time to time.

Educational Qualifications;

• Grade twelve (12) School certificate with 5 passes which should  include English Language, and
• Diploma in secretarial studies, Office Administration or Business Studies.

Relevant Experience and other Attributes;

• Must be an effective communicator;
• Must be computer literate and possess MS Office applications such as word and PowerPoint;
• Must be proactive;
• Must be presentable and be able to interact professionally with visitors;
• Must have knowledge and ability to operate basic office equipment such as printers, scanners;
• Must have well developed time management skills;
• Must have good interpersonal skills and organisational skills; and
• Must have high levels of confidentiality, integrity and etiquette.

Suitable candidates should apply enclosing the following:

• Detailed curriculum vitae with 3 traceable referees;
• Copies of academic and professional qualifications;
• and National Registration Card.

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