Administration and Sales Executive at Out-Resource Business Support

We are looking for a competent Administrative and Sales Executive to provide administrative and sales support  in a well-organized and timely manner.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Scheduling meetings and appointments within the office
• Maintaining the office condition and arranging necessary repairs
• Handle requests and queries appropriately
• Organize office operations and procedures
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Assist in the on-boarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery,
• Hardware and travel arrangements)
• Contact potential clients through cold calls and emails
• Present our company to potential clients
• Identify client needs and suggest appropriate products/services
• Proactively seek new business opportunities in the market
• Set up meetings or calls between (prospective) clients and Account Executives
• Stay up-to-date with new products/services and new pricing/payment plans

Requirements

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Excellent communication and negotiation skills
• Ability to deliver engaging presentations
• BSc degree in Marketing, Business Administration or relevant field