Grants and Finance Officer at Pact Zambia

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Department Overview
Pact, a non-profit organization based in Washington, DC, is implementing a USAID-funded project, USAID/Z-CHPP, aimed at reducing new HIV infections by increasing adoption of high impact HIV services and protective behaviors among at-risk populations, using evidence-based and locally owned solutions. Pact has an immediate need for highly competent country citizens to fill the following position.
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. To contribute towards this, Pact Zambia is currently seeking a self-motivated and outcome-oriented individual to support the PACT Zambia Finance and operations department.

The Position 
The Grants and Finance Officer is responsible for carrying out the financial management and accounting of Pact projects in Zambia, as well oversee compliance, manage project budgets, directly support the programs team with all activities requiring operations, logistics, administration and human resources. The Finance and Grants Officer is responsible for all internal controls and for ensuring compliance with all Pact policy and procedures, donor regulations and relevant US and Zambian laws.

Core Values: Pact employees embrace the following core values as representatives of the institution:

• All people have a right to participate in decisions affecting their lives.
• Gender equity is mandatory for social transformation
• Resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• Diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• Teamwork and collaboration shape our day-to-day working relationships
• Innovation and risk taking to achieve impact and broad scalable results drive strategic priorities
• Gathering and sharing information are primary roles for all employees
• Staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• A healthy balance between work and life outside of work must be maintained for work satisfaction and fulfilment

Key Responsibilities

Compliance

• Ensure that all Sub-grant financial procedures, files, accounting practices and procurement of goods and services follow policies and procedures, Government of Zambia laws, and US Government regulations.
  Grant Management, Sub-grant Monitoring and Capacity Building
• Review and reconcile monthly sub-grantee financial reports, supporting documents and cash advance requests.
• Conduct sub-grantee field reviews of financial transactions, checking for compliance with Donor regulations, local laws and own policies and procedures.
• Oversee grantee financial close outs by reviewing financial books and reports, checking compliance with own policies.
• Prepare sub-grantee contract documents to facilitate granting of funds.
• Conduct sub-grantee capacity building based on findings of the reviews of financial records.

Administration

• Contribute to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet “Mosaic.”
• Update the Pact Zambia sub-grantee database and physical files with all contractual documents.
• Perform other duties as assigned.

Basic Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration or related field.
• 6 years of relevant experience in finance, accounting, operations.
• Sound knowledge of Generally Accepted Accounting Practices (GAAP).
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint and complex accounting software systems.
• Knowledge of US government rules and regulations; experience managing finances and compliance for USAID and other donor programs
• Direct experience with accounting software systems; knowledge of Serenic Navigator accounting software desirable.
• Experience working with international NGOs and social development projects.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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