Administrative Intern – Procurement
Restless Development - Location: Lusaka, Lusaka Province, Zambia, Lusaka
Preferred start – date 1st February, 2019
Length of contract 6 months
Reports to – Administration and Procurement Assistant Coordinator
Monthly intern Allowance – K2,000
The Procurement and Administration Coordinator responsibilities include strategizing to find cost- effective deals and suppliers and as listed below.
System Strengthening and Processes
- Devise and use fruitful sourcing strategies.
- Discover profitable suppliers and initiate business and organization partnerships.
- Negotiate with external vendors to secure advantageous terms.
- Finalize purchase details of orders and deliveries.
- Track and report key functional metrics to reduce expenses and improve effectiveness.
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
- Control spend and build a culture of long-term saving on procurement costs
Administration Management & Coordination
- Process purchase requisitions / orders within purchasing authority
- Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
- Establish and negotiate contract terms and conditions, and maintain supplier relationships.
- Prepare and maintain purchasing records, reports and price lists.
- Assist in the development of specifications for equipment, materials, and services to be purchased.
- Administer contract performance, including delivery, receipt, warranty, damages and insurance
- Other duties as required.
- You may occasionally be required to work on weekends and/or public holidays, for which time off in lieu will be granted.
Experience and skills
The Administration intern should have the following skill sets:
- communication, active listening and learning, reading comprehension, Coordination, judgment and decision making, organization, time management, writing, service orientation, negotiation, and very good with numbers.
- No prior work experience is required but it’ll be considered an advantage’
- Diploma in procurement and supply (CIPS level 4), Diploma in Business Administration or any other related qualification.