Administrative Assistant x1, Human Resource Assistant x1

ADMINISTRATIVE DUTIES

• Answering telephone in a polite manner and keeping accurate record of messages and having these relayed timely
• Receiving, opening, date stamping and distributing incoming mail promptly
• Ensure all office assets and goods are regularly updated in the inventory management and that items are in good working order
• Ensure that the field office has an efficient and systematic filing system of all documents as per SCI guidelines.
• Managing office petty cash
• Maintain Board room meetings and schedule
• Ensure stores is well maintained
• Ensure that the office premises are well maintained and fully functional.

HUMAN RESOURCE DUTIES

• Maintaining proper records of all human resource documents
• Compile and updates annual leave days, including any other HR report for onward monthly submission to Country Office
• Following up timesheets from staff in the field office on a monthly basis
• Provide assistance in recruitment of staff at the Field office in close collaboration with the Country Office
• Assist to prepare and manage welcome materials for new staff at the field office including; orientation package, staff ID cards, business cards and office keys,
• In liaison with HRC, support Develop to Perform process for the Field Office
• Provide necessary information for payroll input on a monthly basis
• Assist with on boarding logistics for staff and HR activities
• Attend to staff needs and perform other duties as assigned by the Human Resource Coordinator.
• The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS AND EXPERIENCE

• Minimum Diploma in Business Administration or relevant discipline
• Previous experience is an added advantage
• Operationalizing HR in a multi-cultural environment
• Excellent technical knowledge on general HR areas is added advantage
• Highly developed cultural awareness and ability to act with credibility, tact and diplomacy
• Strong time management skills with an ability to plan ahead and anticipate requirements, problems and obstacles,
• A member of ZIHRM
• Verbal and written fluency in English.
• High level of computer literacy
• Prior experience in meeting/event planning or travel logistics
• Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.
• Ability to maintain strong confidentiality, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.

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