Administrative Assistant x1, Human Resource Assistant x1

SINOHYDRO - Location: Southern Province, Zambia, Lusaka

Job closed

Contract

Contract type
Permanent
Application deadline
21/03/2019

Description

Position
Administrative Assistant x1, Human Resource Assistant x1
Industry
Vacancies
1
Description

ADMINISTRATIVE DUTIES

  • Answering telephone in a polite manner and keeping accurate record of messages and having these relayed timely
  • Receiving, opening, date stamping and distributing incoming mail promptly
  • Ensure all office assets and goods are regularly updated in the inventory management and that items are in good working order
  • Ensure that the field office has an efficient and systematic filing system of all documents as per SCI guidelines.
  • Managing office petty cash
  • Maintain Board room meetings and schedule
  • Ensure stores is well maintained
  • Ensure that the office premises are well maintained and fully functional.

HUMAN RESOURCE DUTIES

  • Maintaining proper records of all human resource documents
  • Compile and updates annual leave days, including any other HR report for onward monthly submission to Country Office
  • Following up timesheets from staff in the field office on a monthly basis
  • Provide assistance in recruitment of staff at the Field office in close collaboration with the Country Office
  • Assist to prepare and manage welcome materials for new staff at the field office including; orientation package, staff ID cards, business cards and office keys,
  • In liaison with HRC, support Develop to Perform process for the Field Office
  • Provide necessary information for payroll input on a monthly basis
  • Assist with on boarding logistics for staff and HR activities
  • Attend to staff needs and perform other duties as assigned by the Human Resource Coordinator.
  • The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS AND EXPERIENCE

  • Minimum Diploma in Business Administration or relevant discipline
  • Previous experience is an added advantage
  • Operationalizing HR in a multi-cultural environment
  • Excellent technical knowledge on general HR areas is added advantage
  • Highly developed cultural awareness and ability to act with credibility, tact and diplomacy
  • Strong time management skills with an ability to plan ahead and anticipate requirements, problems and obstacles,
  • A member of ZIHRM
  • Verbal and written fluency in English.
  • High level of computer literacy
  • Prior experience in meeting/event planning or travel logistics
  • Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.
  • Ability to maintain strong confidentiality, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.

Requirements

Min education
Primary school
Required experience
4 Years
Nationality
Not defined
Languages
Not defined
Skills
Not defined
Prerequisites

.

Company

Employer name

SINOHYDRO

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