Executive Assistant

Talent House Limited - Lusaka, Lusaka

Job closed

Contract

Contract type
Permanent
Application deadline
14/01/2019

Description

Position
Executive Assistant
Industry
Vacancies
1
Description

REPORTING LINE: Managing Director

A new and fast paced Financial Services provider is looking for someone to fill in the current vacancy of an Executive Assistant

Job Summary:

Provide high-level administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Executive Assistant Duties and Responsibilities:

  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners and marketing events
  • Manages executive schedule and acts as liaison for executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • May help plan company events, meetings, and employee team building activities or special projects.
  • Manages, and supervises mid – level and junior staff as and when required
  • Handle minimal human resources work on behalf of the Managing Director

Must possess the following skills:

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed

Executive Assistant Requirements and Qualifications

  • Bachelor’s degree in Marketing and Communications or related field preferred
  • At least 2 years relevant experience especially with advertising agency work.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
  • Excellent written and verbal communication skills
  • Able to concentrate on multiple problems/tasks at once
  • Excellent time management and prioritization skills
  • Team player.
  • Interpersonal communication skills.
  • Detail oriented.
  • Positive, can-do attitude.
  • Flexible.
  • Ability to prioritize.

Requirements

Min education
Primary school
Required experience
4 Years
Nationality
Not defined
Languages
Not defined
Skills
Not defined
Prerequisites

.

Company

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