Import & Export Coordinator

TopFloor Zambia - Lusaka, Lusaka

Job closed

Contract

Contract type
Permanent
Application deadline
29/12/2018

Description
Assessment test required

Position
Import & Export Coordinator
Industry
Vacancies
1
Description

RESPONSIBILITIES

  • Responsible for the effective handling of office administration and import & export transactions.

Specific Functions

  • Ensure compliance to the Import & Export Procedure.
  • Obtain Procedures from Manager or on SharePoint.
  • Import & Export documentation of all commodities.
  • Process related vendor SAP purchase orders and documents.
  • Submit vendor invoices and supporting documents for approval by Manager and thereafter, forward for payment and follow up on incomplete transactions, including financial transactions.
  • Obtain proof of deliveries from customers.
  • Communicate directly with customers on all aspects of relevant documents and receive Customer Satisfaction Surveys and follow up accordingly.

Use contracted vendors

  • Receive quotes and invoices for all shipments.
  • Liaise with clearing agents for clearance of shipments.
  • Office administration & general housekeeping.
  • Ensure office safety standards are adhere to.
  • Report faulty office equipment.
  • Adhere to ISO requirements.
  • Participate in ISO audits.
  • Ensure ISO requirements are followed closely and report shortfalls.

Operational requirements

  • Visit freight forwarders for urgent small shipments, problematic shipments and operational arrangements.
  • Visit Commissioners of Oaths for required affidavits of the various required documents.
  • Collections of Certificates of Origin from the Chamber of Commerce and Industries.
  • Arrange and coordinate COTECNA/SGS and other bodies’s inspections as required.
  • Coordinate loading and unloading procedures with relevant personnel at loading points.
  • Compliance to the Import Procedure.
  • Compliance to the FCPA Procedure.
  • Compliance to all relevant Procedures and Policies.
  • Correct Import and Export documentation of all commodities.
  • Office administration & general housekeeping.
  • Ensuring of good import and export ethics.
  • Correct and timeouts entering of values of vendor invoices into SAP.
  • Adhere to reporting requirements as set by the manager.
  • Ensuring customer satisfaction.

EDUCATION & EXPERIENCE

  • Diploma in Logistics / Operations Management or Relevant Qualification.
  • Formal training in Imports & Export Risk Management.
  • 3-5 Years relevant experience.

Outstanding skills in:

  • Inter-personal and Customer Communication.
  • Organizational.
  • Administration.
  • Negotiation.
  • Fluency in English.
    Experience in:
  • ISO 9001.
  • Excel & Word.

COMPETENCIES

Basic

  • Manage each import and export transaction with personnel outside the department.

Desirable

  • Awareness and complying to Safety.
  • Contribute to the Quality Management Level in the Import & Export Department.
  • Contribute to the improvement of Customer relations, Needs & Satisfaction.
  • Adhere to FCPA rules and regulations.
  • International interaction and sharing of expertise.

Requirements

Min education
Primary school
Required experience
4 Years
Nationality
Not defined
Languages
Not defined
Specializations
Skills
Not defined
Prerequisites

.

Company

Employer name

TopFloor Zambia

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