Human Resource and Administration Officer

Vijay Limited - Location: Lusaka, Lusaka Province, Zambia, Lusaka

Job closed


Contract type
Application deadline


Human Resource and Administration Officer

Reporting to the Managing Director, the Human Resources & Administrative Officer will maintain and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. In addition, S/he will provide executive assistance to the managing director


  • Maintains the work structure by updating job requirements and job descriptions for all positions.

  • Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

  • Prepares employees for assignments by establishing and conducting orientation and training programs

  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings Devising and maintaining office systems, including data management and filing;

  • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records. Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

  • Meeting and greeting visitors at all levels of seniority;

  • Organizing and maintaining diaries and making appointments;

  • Carrying out background research and presenting findings;

  • Producing documents, briefing papers, reports and presentations;

  • Organizing and attending meetings and ensuring the manager is well prepared for meetings;

  • Liaising with clients, suppliers and other staff members.

  • Carrying out specific projects and research;

  • Taking on some of the manager’s responsibilities and working more closely with management;

  • Deputizing for the manager, making decisions and delegating work to others in the manager’s absence;


  • Exceptional written and oral communication skills;

  • Excellent word processing and IT skills, including knowledge of a range of software packages;

  • Ability to work under pressure and to tight deadlines;

  • Good organizational and time management skills;

  • Ability to research, digest, analyze and present material clearly and concisely;

  • Excellent interpersonal skills;

  • Ability to work on your own initiative;

  • Honesty and reliability;

  • Attention to detail;

  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

  • Discretion and an understanding of confidentiality issues.

    • A degree in English, Human Resource, business, IT, languages, information science, administration or management can be beneficial.
    • Previous clerical, secretarial or commercial work experience is essential
    • Minimum 5 years work experience


    Min education
    Primary school
    Required experience
    4 Years
    Not defined
    Not defined
    Not defined



    Employer name

    Vijay Limited

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