Human Resource and Administration Officer

Vijay Limited - Location: Lusaka, Lusaka Province, Zambia, Lusaka

Job closed

Contract

Contract type
Permanent
Application deadline
28/02/2019

Description

Position
Human Resource and Administration Officer
Industry
Vacancies
1
Description

Reporting to the Managing Director, the Human Resources & Administrative Officer will maintain and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. In addition, S/he will provide executive assistance to the managing director

KEY RESPONSIBILITES

  • Maintains the work structure by updating job requirements and job descriptions for all positions.

  • Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

  • Prepares employees for assignments by establishing and conducting orientation and training programs

  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings Devising and maintaining office systems, including data management and filing;

  • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records. Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

  • Meeting and greeting visitors at all levels of seniority;

  • Organizing and maintaining diaries and making appointments;

  • Carrying out background research and presenting findings;

  • Producing documents, briefing papers, reports and presentations;

  • Organizing and attending meetings and ensuring the manager is well prepared for meetings;

  • Liaising with clients, suppliers and other staff members.

  • Carrying out specific projects and research;

  • Taking on some of the manager’s responsibilities and working more closely with management;

  • Deputizing for the manager, making decisions and delegating work to others in the manager’s absence;
  • KEY QUALIFICATIONS AND REQUIREMENTS

    Requirements:

  • Exceptional written and oral communication skills;

  • Excellent word processing and IT skills, including knowledge of a range of software packages;

  • Ability to work under pressure and to tight deadlines;

  • Good organizational and time management skills;

  • Ability to research, digest, analyze and present material clearly and concisely;

  • Excellent interpersonal skills;

  • Ability to work on your own initiative;

  • Honesty and reliability;

  • Attention to detail;

  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

  • Discretion and an understanding of confidentiality issues.
  • QUALIFICATIONS

    • A degree in English, Human Resource, business, IT, languages, information science, administration or management can be beneficial.
    • Previous clerical, secretarial or commercial work experience is essential
    • Minimum 5 years work experience

    Requirements

    Min education
    Primary school
    Required experience
    4 Years
    Nationality
    Not defined
    Languages
    Not defined
    Skills
    Not defined
    Prerequisites

    .

    Company

    Employer name

    Vijay Limited

    Did not find vacancies of your interest?

    Register to be informed when we have suitable positions for your profile.
    By registering, you accept our Terms and conditions