Human Resource and Administration Officer
Reporting to the Managing Director, the Human Resources & Administrative Officer will maintain and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. In addition, S/he will provide executive assistance to the managing director
KEY RESPONSIBILITES Maintains the work structure by updating job requirements and job descriptions for all positions. Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes. Prepares employees for assignments by establishing and conducting orientation and training programs Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings Devising and maintaining office systems, including data management and filing; Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures. Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records. Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations; Meeting and greeting visitors at all levels of seniority; Organizing and maintaining diaries and making appointments; Carrying out background research and presenting findings; Producing documents, briefing papers, reports and presentations; Organizing and attending meetings and ensuring the manager is well prepared for meetings; Liaising with clients, suppliers and other staff members. Carrying out specific projects and research; Taking on some of the manager’s responsibilities and working more closely with management; Deputizing for the manager, making decisions and delegating work to others in the manager’s absence;
KEY QUALIFICATIONS AND REQUIREMENTS
Requirements: Exceptional written and oral communication skills; Excellent word processing and IT skills, including knowledge of a range of software packages; Ability to work under pressure and to tight deadlines; Good organizational and time management skills; Ability to research, digest, analyze and present material clearly and concisely; Excellent interpersonal skills; Ability to work on your own initiative; Honesty and reliability; Attention to detail; Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines; Discretion and an understanding of confidentiality issues.
- A degree in English, Human Resource, business, IT, languages, information science, administration or management can be beneficial.
- Previous clerical, secretarial or commercial work experience is essential
- Minimum 5 years work experience