Employment Zambia Human Resource and Administration...

Vijay Limited - Location: Lusaka, Lusaka Province, Zambia, Lusaka

Job closed

Contract

Contract type

Permanent

Application deadline

28/02/2019

Description

Position

Human Resource and Administration Officer

Industry

Other

Vacancies

Description

Reporting to the Managing Director, the Human Resources & Administrative Officer will maintain and enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. In addition, S/he will provide executive assistance to the managing director

KEY RESPONSIBILITES

Maintains the work structure by updating job requirements and job descriptions for all positions.

Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Prepares employees for assignments by establishing and conducting orientation and training programs

Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings Devising and maintaining office systems, including data management and filing;

Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records. Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

Meeting and greeting visitors at all levels of seniority;

Organizing and maintaining diaries and making appointments;

Carrying out background research and presenting findings;

Producing documents, briefing papers, reports and presentations;

Organizing and attending meetings and ensuring the manager is well prepared for meetings;

Liaising with clients, suppliers and other staff members.

Carrying out specific projects and research;

Taking on some of the manager’s responsibilities and working more closely with management;

Deputizing for the manager, making decisions and delegating work to others in the manager’s absence;

KEY QUALIFICATIONS AND REQUIREMENTS

Requirements:

Exceptional written and oral communication skills;

Excellent word processing and IT skills, including knowledge of a range of software packages;

Ability to work under pressure and to tight deadlines;

Good organizational and time management skills;

Ability to research, digest, analyze and present material clearly and concisely;

Excellent interpersonal skills;

Ability to work on your own initiative;

Honesty and reliability;

Attention to detail;

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

Discretion and an understanding of confidentiality issues.

QUALIFICATIONS

A degree in English, Human Resource, business, IT, languages, information science, administration or management can be beneficial.
Previous clerical, secretarial or commercial work experience is essential
Minimum 5 years work experience