Senior Procurement Officer at Western Water & Sewerage Company Limited

JOB DESCRIPTION

1.0 JOB TITLE and GRADE: Senior Procurement Officer (WWSC 03)

2.0 RESPONSIBLE TO: Managing Director

3.0 RESPONSIBLE FOR: Procurement Officer and Stores

4.0 LIAISON WITH: Finance Manager, Commercial Services Manager, Technical Manager, Human Resource and Administration Manager, Project Engineer, Operations and Maintenance Engineer and Internal Auditor.          

5.0 PURPOSE OF JOB:

To manage the supply chain function by procuring goods and services for WWSC to support smooth and efficient operations and service delivery.

6.0 MAIN ACTIVITIES (in priority order):

Title of Activity

1.Procurement and Supply

Purpose of Activity 

(i) To scrutinize and ensure correctness of approved specifications,

(ii) To consistently maintain an updated list of suppliers,

(iii) To timely send enquiries to suppliers in line with WWSC procedures and guidelines,

(iv) To monitor and analyse sourcing of quotations the Company’s revenue and expenditure trends

(v) To timely evaluate purchase orders raised to selected suppliers.

(vi) To ensure compliance to specifications and ZPPA standards.

Title of Activity

2. Management

Purpose of Activity 

(i) To liaise with chairperson on the monthly procurement committee meetings,

(ii) To prepare minutes/ record of proceedings and resolutions of the meetings,

(iii) To prepare bid documents and manage the tender process; closing and opening of tenders,

(iv) To evaluate tenders and contracts for the company

(v) To negotiate contract terms, credit terms and discounts to enhance cost saving,

(vi) To prepare timely procurement reports for management

(vii) To performance any other relevant duties assigned.

7.0 PERFORMANCE INDICATORS

(i) Financial reports are prepared and submitted on time to Management and NWASCO

(ii) Internal control systems developed and implemented

8.0 JOB SPECIFICATIONS

• Grade 12 Certificate
• Post Graduate Diploma in Purchasing and Supply
• Bachelor’s Degree in Purchasing and Supply
• Minimum of 5 years’ working experience from a commercially company, preferably within the utility sector
• Computer literate
• Licensed Practicing Member of ZIPS

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