Senior Procurement Manager at Development Aid from People to People

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

Description of the job: The overall responsibility for the Senior Procurement Manager is to manage the purchase of goods and services and ensure to follow the procurement procedures as per the code of conduct. To ensure that DAPP obtains quality products for competitive prices in a timely fashion. Support good distribution and documentation of supplies.

Main roles and responsibilities:

• Oversees the procurement Office staff at the HQ Ndola as well as the local procurement committees at projects throughout Zambia (procurements are conducted both centrally and locally)
• Reviews procurement plans for each project, supporting timely procurement for the projects to run smoothly, receiving supplies and equipment timely.
• Establishes and follows up on procurement systems for distribution and documentation of supplies.
• Ensures that all procurement processes are followed and documented according to the procurement manual.
• Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times. Nurtures relationships with suppliers to negotiate the best prices.
• Identifies and researches potential new suppliers to be added to the suppliers’ lists. Researches new products and services to meet company’s goals. Assesses total costs of company purchases.
• Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels.
• Ensures that all documentation and procedures have been followed before presenting to the central procurement committee for approvals
• Ensures that the Standard Operations Procedures for receiving, distribution and that all needed documentation for contracts are followed throughout the process
• Ensures that due diligence is conducted at all levels for transparency and accountability.
• Ensures that all documentations have passed 100% scrutiny before they reach the procurement committee at all levels.
• Develops the meetings schedules for the procurement committee, and ensures that all minutes and agenda are well documented.
• Builds Capacity of staff on procurement procedures at all levels

Qualifications:

• Is a fully registered member of Zambia Institute of Purchasing and Supply, with valid practicing licence
• Good in management and strategic planning abilities
• Complete understanding of Supply Chain Management Procedures and logistic skills
• People person, good at networking
• Excellent written and oral communication skills
• Superior organisational skills
• Good Business instincts and good negotiator
• Mathematics Skills and good in data analysis
• Candidate must possess clean record of risks or any unethical conduct

Education and accreditation:

• Bachelor’s or Master’s Degree in Business, Logistics, Supply Chain Management, Economics, or a Related Field,
• Accredited by the Chartered Institute of Procurement and Supply (CIPS)

Experiences

• At least 3 years of experience in a similar position, in charge of complex procurement

Applications must be send with the following information

• Cover letter and CV which must be one document, and the applicant’s name must be the name of the document.
• The CV must include 3 referees including their telephone and email contact details
• No other attachments must be provided at this stage

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