Administrative Assistant at Population Media Center

Population Media Center (PMC) is a nonprofit, international organization, which strives to improve the health and well-being of people around the world using entertainment-education strategies. Founded in 1998, PMC has 20 years of field experience in social behaviour change communication, impacting more than 50 countries around the world.

PMC seeks applications to fill the position of Administrative Assistant (AA).

Responsibilities

Reporting to the Finance and Admin Manager, the AA will be responsible for providing administrative duties to the PMC Zambia office.

• The AA will support the Finance and Admin Manager to maintain an efficient and professional office
• Facilitate the procurement of goods and services
• Supervise the Cleaner and Driver
• Proactively take initiative to solve problems at the office
• Maintain and update asset records and tagging
• Provide support in logistical matters; car hires, hotel bookings, airport pick-ups, preparations for trainings and conferences etc.
• Orderly maintenance of filing system
• Perform secretarial duties including taking meeting minutes and editing.
• Assume control of office consumables and ensure timely replenishments.

The AA will perform other duties as and when required by the Finance and Admin Manager.

QUALIFICATIONS and EXPERIENCE

• Full grade 12 certificates
• Diploma/Degree in Business administration
• 3 Years minimum in a similar position
• Must be computer literate; Word and Excel
• Demonstrated experience with USAID-funded program management, policies, regulations and procedures preferred

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